Old Holts Golf Society
2018 Committee Meeting 10/02/18 6:45pm Bowring Pub
Present
Graham Peel, Gary Bowden, Ray Tennant, Paul Connor, Jay Rodgers, Rob Lowe, Tommy Davies, Gary Dyson, Andy Tremarco, Barry McDermott, Billy Russell, Joe Stanton, Scott Davenport, Dave Davenport, Frank Kehoe
1. Apologies for Absence
Apologies for absence was received from Steve Munn, Ste Taylor, Dave Bold, Alan Jackson Dave Rudkin, Danny Peacock and Mick Cain.
2. Vote
All committee positions, Chairman Ste Munn, Secretary Graham Peel, Treasurer Gary Bowden, Handicap Secretary Ste Taylor, Overseas Organisers Ray Tennant and Paul Connor were all voted back into posts currently held with no opposition.
Current role not filled is club President with Tony Bold being voted in. RL asked if Tony had been asked if if wanted the role, which he hadn't. Tony Bold to be confirmed as club President on his acceptance of the role.
3. AOB
BM asked if there were any accounts available for the meeting but GB stated no. BM stated that he had handed £600 hole in one fund over to GB when he gave up the position as club treasurer. GB stated he wasn't sure it was that amount but would check the figures and provide a copy of the account to all society members.
i. Finances
ii. Hole In One Fund
The hole in one fund was discussed to ensure there were enough available funds if any member managed the feat. It was agreed by all members present that a £5 pound annual fee would be paid at the start of the society season by all members. GB to message all members in March to request payment of the fee.
iii. Spanish Return Flights
BM raised his concerns over the lack of communication about the booking of this years flights to Spain. BM believed that the members should have been consulted before the decision was made about flying back in to Manchester rather than Liverpool. Both RT and GB stated that contacting all members on the day the flights come out is nigh on impossible and while trying to make contact with each member the flights costs are rising. Most members agreed that the £50 saving made on each of the return flights would comfortably meet the cost of a taxi home with money to spare.
It was agreed, by a majority of members present to prevent future problems when booking the flights, members will have confirmed, during the Spanish trip, as to whether they will be attending the following year. This will mean all members who have confirmed they are going having £150 in their savings account before the following years flights are announced.
iv. Buggies and Afternoon
BM raised the issue over buggies and afternoon attendee's going out last on society golf days. After lengthy discussions it was agreed by a majority of all members present that members who are only playing the afternoon round at the society days will have the opportunity to be drawn out in the first four ball. The only restriction to this is an individual arrives late, when the four balls will have to be changed to meet the tee off schedule.
v. The Society Draws
BM raised the issue over the society golf days and Spanish draws and the need for them to be more transparent. GD stated that he believed all draws that he had been involved with had been done fairly and with transparency. It was agreed by all attending members that all future draws will be carried out by the Captain and Vice-Captain.
vi. Announcing the Winner
BM highlighted his embarrassment after being told by a work colleague that he hadn't won the green jacket, in Spain 2016, after he had read it on the society's website. BM wanted it to be agreed that once a winner had been announced and prizes handed out then the decision could not be overturned. It was agreed by a majority of members present.
vii. Card Marking
Point 6 raised the issue over the marking of the score cards, with GD stating that members should not be trying mark the players Stableford scores during the round. It was agreed by a majority of members present that cards should be handed in with only the number of shots taken by the player being marked on the right hand side of the card. The player marking the card should also be keeping his own score on the left hand side for reference, in case there are any discrepancies during the round.
It was also agreed by the majority of members present that each marked card at the end of each round should be rechecked.
viii. Handicaps
BM wanted the handicap system used in the society to be explained and clearly shown how the revised handicaps after each society day are calculated. The majority of members in attendance agreed.
viiii. Courses in Spain and Pick Ups
The courses selected in Spain was discussed but most members present stated they were happy with those picked by RT. RT pointed out that all members were given the opportunity to vote on their preferred Spanish courses prior to him choosing the three courses, but very few members replied. It was agreed that the low response rate demonstrated that most members are happy with those selected by RT.
The pick up times were again discussed with regards to members who are out last not having time to have a couple of drinks before the coach arrives. The main issue being when going out last and the subsequently being rushed when the coach arrives. RT stated that all members should have time to finish their drinks as the coach only leaves when he says so. It was also said that does it really matter to the number of pints a member has, after the round, as it is not as though we are under curfew when we get back to Du Quesa.
x. Next Year's Meeting
As chairman SM to organise next year's meeting and to circulate the agenda prior to the event.